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IT outsourcing An external IT team that works remotely and knows your systems inside out Managed IT support Your laptops, servers and Microsoft 365 in our hands at one fixed price per month IT helpdesk Staff raise issues by email, through the portal or in a Teams chat Service desk One queue for every request, priorities set by the SLA, reporting each month 24/7 IT support Night, weekend and holiday cover for systems that must stay up Start, Business and Premium plans Managed IT from PLN 1,900/month excl. VAT
Support plans and SLA Contracted reaction times of 15 min, 1 h or 4 h Systems administration Servers, user accounts, hypervisors and sluggish or infected PCs, all handled remotely IT infrastructure An honest review of what you run, speed fixes and desktops delivered from the cloud Networking and VoIP Wi-Fi and LAN checks, 24/7 link monitoring, calls through Teams or a VoIP provider Cloud and hostingNew Virtual and physical servers in EU data centres, shop hosting, S3 storage and company mail Backup and restore Copies that are tested by actually restoring them, stored locally and in the cloud
GDPR and personal data protection Registers, processor agreements and the technical measures behind them Security policies and documentation Written rules prepared with audits and NIS2 in mind Security tooling deployment We choose the tools, deploy them and fine-tune the rules Infrastructure security Split networks, strict firewall policy, hardened servers Application security Reviewing code and securing how releases ship Data leak prevention (DLP) Control over which files leave the organisation Database security Who can read what, encrypted at rest, with every access logged Web application firewall (WAF) Filters hostile traffic before it hits your site, shop or API Access control and endpoint security Intune-managed devices with MFA enforced VPN and encryption Encrypted laptop drives and protected remote connections Vulnerability scanning Regular scans with a to-do list ordered by severity Antivirus and EDR Threats detected, the infected device isolated SOC monitoring A security team triaging every alert, day and night System hardening Defaults tightened in line with CIS benchmarks Secure use of AI Clear policies on what staff may paste into Copilot or ChatGPT
Websites and web apps Company sites, shops, portals and B2B platforms, plus UX, SEO, ongoing care and rescue after a hack E-commerce and integrations Orders flowing between your shop, Allegro, the accounting package, BLIK and couriers Bitrix24 and intranet A shared workspace for CRM, tasks and documents, configured and licensed Bespoke software Web and mobile applications built to order, integrations, migrations and teams on demand Software testing and QA Manual and automated checks, load tests, usability sessions and pentests before go-live
Artificial intelligenceNew From a first pilot to production models, with GPU capacity and staff workshops Data and analytics One reliable source of figures, dashboards and invoices read automatically IT consulting and audit An outside view of your roadmap and of how your systems fit together Digital marketing Where leads come from, where they get lost and how the CRM should track them
Software and licences Licences for IDEs, monitoring, remote access and admin tooling Training Courses for whole teams or individual coaching sessions online
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Data in the EU Mailboxes, files and apps kept in EU-based data centres GDPR compliance Documents and controls ready before UODO knocks Remote and hybrid work Staff reach company files safely from any location Downtime prevention Tested backups, alerting and a recovery plan on paper
Retail and e-commerce Web shop, Allegro, BLIK and InPost wired into one flow Manufacturing Servers, network and ERP looked after so IT does not stop the line Healthcare and clinics Electronic records, e-prescriptions and patient data kept safe Construction Plans and BIM models available on site, on any device Logistics and transport WMS, carrier integrations and business continuity Public institutions KRI, digital accessibility, NIS2 and e-invoicing through PEF
Small businesses Microsoft 365 set up properly, helpdesk included Mid-sized companies SLA-backed care for servers, network and security Large enterprises Named engineers, short reaction times, regular reports Multi-branch companies Every branch runs on one IT standard
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About us The team and our remote-first approach Payments Invoices, KSeF, BLIK and payment terms Contact Email, the enquiry form and calls on Teams or Google Meet
Service · Data and analytics

Intelligent document processing

Since domestic invoices started flowing through KSeF, accounts teams receive them in structured form and no longer retype them. Plenty of paper remains, though: invoices from suppliers in Germany, Czechia or China, WZ delivery notes packed with shipments, CMR consignment notes, contracts and handover reports. We recognise these documents automatically, extract their data and stage it in your ERP for approval.

Send an enquiry Scope of work
Volume
decides whether it pays
A person
approves every document
ERP
data goes straight in
Your layouts
used to train the model

Included in this service

Volume is what makes this worthwhile. A handful of pages a month is quicker to key in than any system is to maintain.

Talk the scope through with an engineer

Collecting documents

Attachments landing in a common mailbox, warehouse scanner output and mobile snapshots, even crooked or dim ones.

Recognising the type

Invoices, credit notes, WZ notes, CMRs and contracts are distinguished automatically and sent down separate paths.

Reading the fields

Number, dates, amounts, currency, the supplier's EU VAT ID, plus every line with its quantity. The model is trained on your suppliers' layouts.

Matching line items

Supplier product codes are mapped to your own codes and quantities checked against the purchase order, so the PZ receipt in the ERP is created without hunting.

Approval screen

The original and the extracted data side by side, with any fields the system is unsure about highlighted.

Posting to the ERP

Once approved, the document goes into Comarch ERP, Symfonia or enova365, and the original is archived with a link.

How we work together

A pilot covers one kind of document plus adaptation to your layouts, and we give its schedule after reviewing samples.

01

Counting documents

Monthly volumes per type and the staff hours currently lost to manual entry.

02

Sample set

Real documents in their full variety, the worst included: creased, stamped over the total, in three languages.

03

Tuning the model

Training happens on an EU-hosted service, with accuracy scored against documents held back for testing.

04

Go-live

We connect the document flow, train your team over Teams and monitor results closely for the first weeks.

Reading takes the least time; matching takes the most. Extracting from a WZ note that the supplier shipped 40 units of item “ART-2231/B” is trivial nowadays. The real work is making the system know that this is your code 10-557, packed in fours. We build that mapping table during the pilot, and it decides whether a colleague approves a document in seconds or in minutes.

Questions and answers

For invoices from Polish suppliers, OCR is no longer needed because the data arrives structured. What remains are foreign invoices, stock documents, consignment notes and contracts. In trading and manufacturing firms that is often more paper than the domestic invoices ever were.

Current models handle German, English, Czech and Italian well, as well as English-language invoices from Chinese suppliers. We measure accuracy separately per language and per major supplier, so it is clear where a colleague needs to look more carefully.

Contracts and handover reports contain names, signatures and sometimes PESEL numbers. We process them in an EU-region service under a data processing agreement and on terms that exclude training the provider's models on that data. The processing description is written so your data protection officer can add it straight to the record of processing activities.

There is no single cut-off. We count the hours warehouse and accounts staff spend retyping each month and compare them with the cost of building and running the system. A few documents a month rarely justify it; a steady, large stream often does.

Neighbouring services

Go to the area overview
Service Master data management Clean customer and product records across ERP and web shop Service Data warehouse ERP, Allegro and shop data in one place, reported in Power BI

Stop retyping documents

Describe the paperwork you receive and the monthly numbers. You will get a straight answer on whether automating it makes sense.

Hours
Mon-Fri 8:00-18:00 CET, reply within one working day
Meetings
Online via Teams or Google Meet

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